● Product tour
Your entire booking cycle, in one place.
Prospecting, dates, contracts, invoices, logistics, stats: ROSTER replaces the patchwork of spreadsheets, Word templates and WhatsApp threads with eight modules that work as one — built for artist agencies and independent artists alike.
/01 · Bookings & milestones
Every date moves along clear milestones.
A show date isn't a row in a spreadsheet: it's a sequence of steps — date confirmed, contract sent then signed, invoices settled, travel booked. ROSTER materialises these milestones on every booking and computes progress on its own: you see at a glance what's stuck and who needs to act.
The moment the contract is signed, fees, commissions and event terms lock automatically: no more amounts edited “by accident” after signature. And for shared line-ups, a single booking carries several artists — each with their own fee, commission and travel, with totals aggregated for you.
- Configurable milestones, progress computed automatically
- Financial fields locked after signature
- Multi-artist: fees and commissions per line, aggregated totals
/02 · Prospecting & follow-ups
A pipeline that follows up for you.
Every promoter conversation in one clear kanban: to contact, in talks, deal won. Each card keeps the history, the promoter's contacts and the artists pitched — no more prospects evaporating in an inbox.
Above all, ROSTER remembers to follow up: every lead carries a follow-up date, suggested automatically at each status change. When the day comes, it surfaces on your dashboard — no deal dies of neglect again.
- Kanban by status, from first contact to signed deal
- Suggested follow-up dates and automatic reminders
- Full history per promoter and per contact
/03 · Contracts
Contracts generated, not retyped.
Direct engagement or agency mandate: ROSTER knows both regimes and applies the right framework to each artist — contract type, number of invoices, mandatory clauses. The document is generated as a PDF from the booking's data: zero retyping, zero mismatch between contract and invoice.
Your templates stay yours: edit clauses with variables that interpolate automatically — artist name, date, fee, technical terms. A preview studio renders the PDF live while you adjust the fields.
- Engagement or mandate regime per artist, applied automatically
- Variable-driven templates, clauses editable by the agency
- Real-time PDF preview before sending
/04 · Invoicing
Invoicing that stands up to an audit.
Sequential, gapless numbering, PDFs frozen at issue, every milestone timestamped: your invoices meet legal requirements by construction, not by discipline. The original is never altered after the fact.
Agency invoice, artist invoice, one or two invoices depending on the contract regime: every document follows its sent → paid cycle, visible on the booking and in a global finance view. Unpaid invoices surface on their own, with built-in reminders.
- Legally compliant sequential numbering — no gaps, no duplicates
- PDFs frozen at issue: the original never changes
- Paid / unpaid tracking and automatic reminders
/05 · Travel & logistics
Flights, hotels, timings: one crystal-clear itinerary.
Multi-leg journeys, hotels, entourage, set times: structure a date's entire logistics — who travels, on which flight, in which room — and attach tickets and confirmations directly to each leg.
On their side, the artist gets a clean chronological itinerary in their portal: times, addresses, on-site contacts, set times. No more compiling a “day sheet” PDF the night before the show.
- Multi-person journeys and hotels, documents attached
- Set times and on-site contacts in one place
- Artist itinerary generated automatically
/06 · Stats & audience
Your selling points, updated on their own.
Spotify, Instagram, TikTok: ROSTER automatically collects your artists' audience numbers and tracks their growth over time. Fresh figures for your promoter pitches — no screenshots, no tracking spreadsheet.
Daily snapshots, preserved history, measured engagement: you see who's taking off, and you sell the momentum rather than today's number. The system runs on credits you spread across the roster however you like.
- Spotify, Instagram and TikTok tracked automatically
- History and growth curves per artist
- Engagement measured, not just followers
/07 · Artist portal
Your artists see everything, without asking you.
Every artist gets free, unlimited access: their confirmed dates, contracts, itineraries, invoices. No more “can you resend the flight time?” at 11 pm the night before a show.
The portal shows exactly what the artist should see — never the agency's margin, never other artists' data. And it works for you: artists log their own leads and send you requests, right inside the tool.
- Free, unlimited access for the whole roster
- Fees visible, agency margin never exposed
- Artist requests and leads flow straight back to you
/08 · Team & permissions
Everyone their scope, management sees it all.
Fine-grained roles and capabilities: an agent only sees their assigned artists, accounting reaches invoices without touching contracts, management oversees everything. Permissions are enforced server-side — not just on screen.
ROSTER is multi-agency by construction: each agency lives in a space isolated all the way down to the database. Running several structures? Switch between them in one click, without ever mixing data.
- Fine-grained roles and capabilities, enforced server-side
- Per-agency isolation down to the database
- Several agencies, one account
● Your move
See it run on your own dates.
14-day trial, no credit card. Create your agency in two minutes and import your first dates today.